This privacy policy provides information about the personal information that Pregnant Pickle LTD  collects and the ways in which we use that personal information. If you contact Pregnant Pickle by telephone, email, in person or by completing an online form this privacy policy will apply to you.

1.Information about us

Pregnant Pickle LTD is a registered business – Company Number 13862826

Data protection officer is: Nicola Hinds

E-mail: pregnant-pickle@outlook.com

2.What does this policy cover?

This Privacy Notice explains the types of your personal data that we collect, how it is collected, how it is held, how we use it, and how it is processed. It also explains your rights under data protection legislation (General Data Protection Regulation (EU Regulation 2016/679) and the Data Protection Act 2018) relating to your personal data. For the purposes of data protection law Pregnant Pickle is a data controller.

3.What is Personal data?

Personal data is any information that can be used to identify you. If you use our advice services, donate money, use our website or become involved in one of our campaigns we may collect and process the personal information provided.

4. What are my rights?

Under the data protection legislation, you have the following rights, which we will always work to uphold. You have the right to:

1. a) be informed about how Pregnant Pickle process your personal data;
2. b) access and be given a copy of the personal data we hold about you
3. c) require us to correct any personal data that we hold about you if any of it is inaccurate or incomplete;
4. d) be forgotten – in certain circumstances you have a right to have your personal data erased from our records if we no longer need to hold or process it;
5. e) restrict (i.e. prevent) the processing of your personal data;
6. f) object to the way we process your personal data;
7. g) withdraw consent: if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time;

As to how to contact us for more information about our use of your personal data or exercising your rights as outlined above, see paragraph 11 below.

It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.

If you wish to make a complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office but please contact us first (see paragraph 11 below) so that we might try to resolve your concerns ourselves.

5. What personal data do we collect and how?

Specifically, Pregnant Pickle collect and use the following types of personal information:

• Your contact details, including your name, telephone number, email address;
• Information about your pregnancy or employment;
• Information about your responses to our advice services and other campaigns
• Information relevant to surveys that we compile 

We collect information from you in the following ways:

When you give it to us directly:

• When you use our services
• When you subscribe to our mailing list
• When you sign up for an event
• When you make a donation
• When you complete a survey
• When you communicate with us

When you give it to us indirectly:

Depending on your settings, or the privacy policies for social media and messaging services like Facebook, Google or Twitter, you might give us permission to access information from those accounts or services.

Pregnant Pickle will only collect, use and otherwise handle your personal information if we can rely on one or more of the following grounds:

• Where you have consented to this for specified and explicit purposes;
• Where it is necessary to fulfil legal obligations that apply to us;
• Where we need to protect your vital interests or those of someone else and/or
• Where it is necessary for our legitimate interests relating to running and improving of our services, keeping records of our activities and publicising our services as long as, in each case, these interests are in line with applicable law and your legal rights and freedoms.

In some cases, some of the personal information you supply to us and that we process may include what is known as ‘sensitive’ data about you, for example, information regarding your ethnic or racial origin, age range, income range, disability or sexual orientation. If we process sensitive personal information, we will only do this with your explicit consent; and will let you know that it is anonymised.

6. How do you use my personal data?

Pregnant Pickle uses the personal information we collect for the following purposes:

• To contact you as part of our advice services.
• To evaluate our services.
• To report to our funders – no names will be used.
• For our campaigning work – no names will be used unless we seek your permission to publicise your case.
• For our research work – again, no names will be used unless we seek your permission to publicise your case.
• To improve your use of this website.
• Process donations

7. How long will you keep my personal data?

We are legally required to hold some personal information to fulfil statutory obligations, for example, the collection of Gift Aid or to support certain financial transactions. These records are kept for as long as legally required.

When you subscribe to receive information from us, for example, via a newsletter, we will keep these records until you unsubscribe.

We will also hold information about your details so that we can respect your preferences for being contacted by us. These records are kept indefinitely.

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected

8. How or where do you store or transfer my personal data?

Information is stored by us on computers located in the UK. We may transfer the information to other third-party organisations as outlined in our policy. We may also store information in paper files that are held in secured locations.

We place great importance on the security of all personally identifiable information associated with our supporters, partners and beneficiaries, which is only accessed by authorised personnel.

Sometimes we may need to use a service provider and transfer and store your information that is outside the European Economic Area (EEA) – which may include a country that does not have the same level of data protection as the UK. In these circumstances, we take all reasonable steps to ensure the safety and security of your information as set out in this Privacy Policy.

The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:

• limiting access to your personal data to those employees, volunteers, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
• procedures for dealing with data breaches (such as the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.

9. Do you share my personal data?

Your personal information will not be forwarded to other organisations without your consent. We will not rent or sell your personal information to other organisations for use by them in any way, including in their own direct marketing activities.

In some limited circumstances, we may be legally required to share certain personal data,

which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

We will only pass your data to third parties in the following circumstances:

• you have provided your explicit consent for us to pass data to a named third party;
• we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third-party data processors; or
• we are required by law to share your data.

In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.

From time to time to comply with our regulatory and legal obligations we may disclose and exchange information with regulatory bodies and law enforcement /statutory agencies.

Personal information provided through our advice services may in exceptional circumstances be disclosed by us to a third party if we have a safeguarding concern regarding a vulnerable adult or we have concerns that a young person is at risk of harm.

Pregnant Pickle will always aim to ensure that your personal information is only used by third parties for lawful purposes and in compliance applicable data protection law

10. How can I access my personal data?

If you want to know what personal data we hold about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a subject access request (“SAR”).

All SARS should be made in writing and sent to the email or postal address shown in paragraph 11.To make it easier for us to respond to your request as quickly as possible, you may, but do not have to use the SAR Form a copy of which is available on request.

There is not normally any charge for a SAR. If your request is ‘manifestly unfounded or excessive’ for example, if you make repetitive requests a fee may be charged to cover our administrative costs in responding.

We will respond to your SAR within 28 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

11. How do I contact you?

To contact us about anything to do with your personal data and data protection, including to make a SAR, please use the following details

Nicola Hinds -Data Protection Officer

Email address: pregnant-pickle@outlook.com

Complaints

If you have any questions or complaints about Pregnant Pickle’s use of your personal information, please write:

By email to: pregnant-pickle@outlook.com

If you are unhappy with the way in which we handle your complaint you can contact the Information Commissioners Office on 0303 123 1113. For more information, see https://ico.org.uk/concerns/

12. Changes to this Privacy policy.

Pregnant Pickle may update this policy from time to time and will publicise a revised policy by posting a new version on this website.

Policy Created Responsible Person

June 2022 Director

Dates of updates – None